Secretary - Detailed Responsibilties

WORKS WITH:  BOARD OF DIRECTORS AND CHAPTER VOLUNTEER LEADERS
PURPOSE:  The Secretary brings organization to the Board and Chapter Membership ensuring documents and processes are current and compliant 
RESPONSIBILITIES:

  • Keep official minutes of meetings of the Board of Directors.
  • Make minutes of the meetings available to Chapter members.
  • Maintain Bylaws for the Board and Chapter
  • Creates Board Meeting Agenda and Meeting Minutes
  • Distribute Board Minutes for review
  • Stores and maintains master documents on shared system
  • Gather Board Meeting topics and information, create and distribute Board Meeting Agendas
  • Maintain lists of Board Members
  • Maintains Board contact information
  • Maintains the chapter membership records
  • Notify Board Members of meetings
  • Ensure there is quorum at meetings
  • Record all motions and decisions of meetings
  • Endorse Board Minutes and corrections to attest to their accuracy
  • Sign all official documentation as required by the International Organization
  • Chair Board Meetings in the absence of the President
  • Represent VP Finance when absent from Board meetings

 
REQUIREMENTS:

  • A business analysis background of three (3) years desired.
  • Member of the International Institute of Business Analysis (IIBA) and the chapter is required.
  • Devotes 2 to 8 hours per month, actual work will have peaks and valleys of workload.